Coordinating Multiple Sets: A Guide for Executive Producers

## The Executive Producer's Challenge Most film careers peak at line producer. Managing multiple units simultaneously is a different skill entirely — and it's becoming more common as production schedules tighten. ### What makes multi-unit coordination hard - Different units need different crew profiles - Logistics multiply exponentially with each unit - Communication across units is the single biggest failure point - Budget tracking across multiple shoots requires strong systems ### The core principles 1. **Hire one excellent unit production manager per unit** — You can't be everywhere. Trust your UPMs. 2. **Set clear escalation protocols** — Every unit should know exactly what to do when something goes wrong. 3. **Use digital call sheets and communication** — WhatsApp threads across three units is a disaster waiting to happen. 4. **Daily sync meetings** — Even 15 minutes can prevent major misalignment. ### How Rosterwoods helps When each unit is managed through Rosterwoods, the executive producer has a consolidated view of all crew across all units. No more guessing about who's booked where. Multi-unit production is complex. The tools that reduce that complexity are no longer optional.